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Introduction

This document provides information regarding the Vendor Invoice post process.

Overview

Vendor Invoices can be posted individually, or in bulk.  


Posting the Vendor Invoice

  • Redoes the Submit Vendor Invoice validations.
    • Revalidates all items in the document.
    • Verifies that the sum of the detail amounts equals the invoice amount.
  • Creates cost transactions in the project system for any detail lines charged to a project. These transactions are immediately available for the Billing & Revenue Post process.
  • Created general ledger transactions if the Post to General Ledger property is turned on in the system for the post date specified. A single GL transaction is created for the invoice amount and also for each of the records entered in the Details section. Zero amount items are not posted to the GL.
  • Creates year-end closing entries if the vendor invoice contains revenue and/or expense accounts and is posting to a closed fiscal year.
  • Creates the next document in the recurring document series if the posted document is a recurring vendor invoice and the max number of occurrences has not been specified or, if specified, has not been exceeded.
  • Marks the Vendor Invoice as posted. The vendor invoice can no longer be edited after posting (although it can be voided, if necessary).

Quick Steps

Individual Vendor Invoice Post

  1. After entering the vendor invoice, click the Post/Next button at the bottom of the Details section.

Bulk Vendor Invoice Post

  1. Navigate to Financials > Accounts Payable > Vendor Invoices.
  2. On the Search tab, enter criteria to search for the vendor invoices you want to post.
  3. Select the check boxes for the vendor invoices you'd like to post.
    1. Alternatively, checking the box in the header row will select all postable Vendor Invoices.
    2. Only submitted vendor invoices can be posted.



  4. Click Post to post the vendor invoices to the GL.

Troubleshooting

The Post functionality is available to users with the following Financials roles on their person profile: AP Poster.

Only vendor invoices in the APPROVED status can be posted.

Additional Information

Help Docs - Vendor Invoices

Help Docs - Post/Next Button


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