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Introduction:
The Budget tab of the Project allows you to set up aspects such as dates, budgets, percent complete, probability percent, and completed date.

Description: 
Budget fields are available at the project and task level for categories of hours, labor bill, labor cost, labor burdened cost, expense bill, expense cost, and expense burdened cost. 

The term "budget" is used throughout the Unanet product and based on its context can mean different things; for example, in some reports, "budget" refers to the person assignment budget.

Budget information is not required, but is helpful to gain full use of Unanet Project Costing reports (Help Docs - Report Calculations).


Navigate to Project > List > List tab > Edit Pencil Icon > Budget.




Best Practices:

  • COMPLETED PERCENT: This is an optional field which may be either populated manually or auto-calculated by the system. 
    • If populated manually based on calculations of project completion, this field would need to be maintained throughout the lifecycle of project in order to leverage full project reporting capabilities, and would typically be used in conjunction with Budget Snapshots. 
    • If left blank, then the percent complete will be auto-calculated by the system. It will remain blank on this page but will be visible in the reports. You have the opportunity to indicate whether auto-calculations should be made on Hours, Labor Costs, or Total Costs (Labor + Expenses). For more information, visit the Help Docs - Report Calculations page.
    • Completed Percent can also be entered at the task level. 
  • PROJECT DATES: If "Enforce Project/Task Dates" is enabled, a user cannot enter time or expense charges beyond the dates provided on these screens even if their assignments extend beyond those dates. We recommend checking this box.
  • MISCELLANEOUS:The Probability Percent may be used during the proposal phase to indicate how likely the project is to come to fruition. In certain report criteria such as Resource Allocation or Cost Summary and Status, you can apply the Probability Percent to revenue, cost, margin, and person availability values.

Cost Reporting:

In order to take advantage of PROJECT ACCOUNTING REPORTS, you can populate the following fields. How they appear in your reports will depend on your Cost Reports setup.

  • Hours Budget: The Hours: Budgeted field represent the total hours proposed on the project (per the contract documentation, or as estimated to reach the total funded value). 
  • Labor Budgets: 
    • The Bill $ field should represents the total labor-related amount to be billed.
      • On CP projects, this is direct labor + burdened costs + fees.
      • On TM projects, this is the total hours x bill rates for labor.
      • On FP projects, this can be the proportion of the total fixed price amount that is labor-related.
    • The Cost $ field should represent the total direct labor costs.
    • The Burdened Cost $ field should represent the total direct labor plus burdened costs (more typically used on CP projects).
  • Expense Budgets:
    • The Bill $ field should represents the total expense-related amount to be billed. 
      • On CP projects, this is direct expenses + burdened costs + fees.
      • On TM projects, this is the total expenses + markups/fees.
      • On FP projects, this can be the proportion of the total fixed price amount that is expense-related.
    • The Cost $ field should represent the total direct expense costs.
    • The Burdened Cost $ field should represent the total direct expenses plus burdened costs (more typically used on CP projects).

Additional Information

Help Docs - Project Profile Budgets

KC - Quick Topic - Project Management Reference Guide


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