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Brief description:

When you hire or terminate a Salaried employee in the middle of a time period or when a Salaried employee has uncompensated leave within a period, by default, Unanet will adjust the employee’s cost rate based on the hours worked against the hours in the time period resulting in an inflated cost rate for that individual. This document describes the process for using a special pay code to ensure costs are correctly calculated for the period.

This method works when a Salaried employee is paid a straight hourly rate for hours worked when working a partial period.  

Note that some organizations pay the Salaried employee a prorated amount when partial periods are worked instead of a straight hourly rate. If that is the case, see this page:

KC - Quick Topic - Dilution and Partial Periods - Leave Without Pay (LWOP) - Percentage of Period Pay

If you use a straight hourly rate, then continue with the method below.

What’s covered in this document:

There are two methods for establishing straight pay for a Salaried employee working a partial period.

Method 1 - Set as Hourly for Partial Period

Reconfigure the employee profile, setting their Salaried status to Hourly for the period where a partial period is worked. This value is set under the Rates tab of the employee profile. Method 1 is most applicable to situations where an employee is being on-boarded (first pay period) or terminated (last pay period).

Method 2 - Edit Dilution Hours in Period for Partial Period

Set the dilution hours in the employee’s profile to the number of hours worked for the period. In the example below, the HOURS IN PERIOD and BUSINESS HOURS IN PERIOD are adjusted to match the HOURS WORKED (32). This results in a straight pay per hour of 32 * (Employee hourly rate).

Additional Information

Help Docs - Manage People Profile

Help Docs - Dilution

KC - FAQ - Dilution and Partial Periods - Handling New and Terminating Salaried Employees