Title: Dilution and Partial Periods - Leave Without Pay (LWOP) - Straight Pay
When you hire or terminate an exempt employee in the middle of a time period or when an exempt employee has uncompensated leave within a period, by default, Unanet will adjust the employee’s cost rate based on the hours worked against the hours in the time period resulting in an inflated cost rate for that individual. This document describes the process for using a special pay code to ensure costs are correctly calculated for the period.
This method works when an exempt employee is paid a straight hourly rate for hours worked when working a partial period.
Note that some organizations pay the exempt employee a prorated amount when partial periods are worked instead of a straight hourly rate. If that is the case, see this page:
If you use a straight hourly rate, then continue with the method below.
What’s covered in this document:
There are two methods for establishing straight pay for an exempt employee working a partial period.
Method 1 - Set as Non-exempt for Partial Period
Reconfigure the employee profile, setting their exempt (Salaried) status to non-exempt (Hourly) for the period where a partial period is worked. This value is set under the Rates tab of the employee profile. Method 1 is most applicable to situations where an employee is being on-boarded (first pay period) or terminated (last pay period).
Method 2 - Edit Dilution Hours in Period for Partial Period
Set the dilution hours in the employee’s profile to the number of hours worked for the period. In the example below, the HOURS IN PERIOD and BUSINESS HOURS IN PERIOD are adjusted to match the HOURS WORKED (32). This results in a straight pay per hour of 32 * (Employee hourly rate).