Title: Unapplied Payments - Accounts Receivable
This quick topic covers unapplied payments for accounts receivable.
What’s covered in this document:
Unapplied Customer Payments are a result of entering a customer payment into Unanet when the invoice(s) to which the payment should be applied are not known or not applied at the time of payment entry. Typically you will have an Accounts Receivable (AR) unapplied payment account defined in Unanet, and will use this account within the Posting Group for the Account category "AR Unapplied Payment Account."
With the setup above, posting the customer payment without applying any customer invoices to it or adding data on the Details tab would result in the following entry to the General Ledger for example:
Debit Cash 5,000
Credit AR Unapplied Payments 5,000
To apply the customer invoice (once received) to this payment, you would open the payment by clicking either the magnifying glass icon (view customer payment) or edit pencil icon (edit customer payment).
In the left menu click Paid Documents, select the appropriate customer invoice(s), and Submit and/or Post.
In this example, this posting would result in the following entry to the general ledger:
Debit AR Unapplied Payments 5,000
Credit Accounts Receivable 5,000