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Brief description: 
Property settings in Admin > Properties > Financials impact the system functionality of those with Financials licenses.

What’s covered in this document:

Best Practices

Admin > Properties > Financials > General.

  • Use Financial Organizations: This must be checked.
  • Use Financial Organizations Effective Date: This represents the date the accounting rules go into effect.
    The considerations for setting the Effective Dates are captured here: KC - Historical Transactions & Beginning Balances
  • Post Cross Charge LaborHelp Docs - Unanet Properties
  • Number of Open Fiscal Periods: We typically recommend three open fiscal periods.


Admin > Properties > 
Financials > General Ledger
.

  • Post to General Ledger: This must be checked.
  • Post to General Ledger Effective Date: The first day you want to post to the General Ledger; all postings equal to or after this date will create a General Ledger transaction. The considerations for setting the Effective Dates are captured here: KC - Historical Transactions & Beginning Balances
  • Allow Users to delete unposted Journal Entries: We recommend you leave this checked as it provides the ability to delete a journal entry prior to posting but after saving a journal entry.


Admin > Properties > 
Financials > General Ledger > Posting Levels
.

  • GL Billing Post Level: We recommend Summary.
  • GL Expense Cost Post Level: We recommend Summary.
  • GL Reimbursable Expense Cost Offset Post Level: We recommend Summary.
  • GL Non-Reimbursable Expense Cost Offset Post Level: We recommend Detail as it helps with reconciliations.
  • GL Invoice Post Level: We recommend Summary.
  • GL Labor Cost Post Level: We recommend Timesheet level.
  • GL Labor Cost Offset Post Level: We recommend Timesheet level if client needs detail in the General Ledger for Payroll reconciliation


Admin > Properties > 
Financials > Accounts Payable
.

  • Allow users to delete unposted Vendor Invoices: We recommend this setting is checked. If there is a need to prevent gaps in the system-generated Vendor Invoice numbers, this property should be unchecked.
  • Allow users to delete unposted Vendor Payments: We recommend this setting is checked. If there is a need to prevent gaps in the system-generated Vendor Invoice numbers, this property should be unchecked.
  • Duplicate Vendor Invoice Behavior: We recommend setting this to Warn.


Admin > Properties > 
Financials > Accounts Receivable
.

  • Allow users to delete unposted Customer Payments: We recommend this setting is checked. If there is a need to prevent gaps in the system-generated Vendor Invoice numbers, this property should be unchecked.
  • Allow users to delete unposted Deposits: We recommend this setting is checked. If there is a need to prevent gaps in the system-generated Vendor Invoice numbers, this property should be unchecked.

Related Settings

The following properties are outside of the Financials Properties area, but these should also be considered in conjunction with a Financials license:

Admin > Properties > Unanet > General.

  • Allow Users to Un-Complete InvoicesWe recommend this setting is unchecked. 

  • Allow creation of and show Fiscal Calendar Options: Required to be checked.


Admin > Properties > 
Time > General
.

  • Set Timesheets to LOCKED Upon Completion: This is according to customer preference. Only LOCKED or EXTRACTED timesheets will be available for billing and/or posting to the General Ledger. If this is left unchecked, then you will need to mark the timesheets as EXTRACTED in order to pick them up for billing and posting. 


Admin > Properties > 
Expense > General
.

  • Set Expense Reports to LOCKED Upon Completion: This is up to customer preference. Only locked or extracted expense reports will be available for billing and/or posting to the General Ledger. If this is left unchecked, then you will need to mark the expense reports as EXTRACTED in order to pick them up for billing and posting. 


Additional Information

Help Docs - Unanet Properties


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