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Vendor Profiles are used to establish your vendors for vendor invoice creation, vendor payment, and expense reporting. An organization can be specified as a vendor for one, many, or all legal entities.

Unanet Organizations can be set up as customers, vendors, internal departments, groups, etc. A Unanet Organization that is configured as a vendor will be associated with a Vendor Profile.

The Vendor Profile contains information about the vendor including payee information, payment terms, and the vendor account number. The organization can be designated as a vendor of all or selected legal entities. User-Defined Fields are also available on the Vendor Profile, as is the ability to place all Vendor Invoices on Payment Hold (as opposed to selecting individual vendor invoices for payment hold).

Navigate to Organizations > List > List tab > Edit Pencil Icon.

Navigate to Organizations > List > List tab > Edit Pencil Icon > Vendor Profiles > +Vendor Profile.

Navigate to Organizations > List > List tab > Edit Pencil Icon > Vendor Profiles.

All Accounts Payable documents must be associated with an organization that is a vendor of the Legal Entity in which the document is entered. 

Navigate to Financials > Accounts Payable > Vendor Invoices > +Vendor Invoice.

In addition, all people for whom expense reports will be paid via the accounts payable Create Vendor Invoices from Expense Reports function must have a unique vendor organization created. This organization must be set up as a valid vendor in the same internal company as the user's Person Organization. There will typically be a 1:1 relationship between users and vendor organizations. An exception to this is that the organization might also be the company actually employing subcontractors, rather than the actual subcontractor user, if the subcontractor is to be reimbursed by their employer rather than by the Unanet internal company. For example, a vendor payable would be created to the subcontracting company rather than to the actual subcontracted employee.

Navigate to People > List > List tab > Edit Pencil Icon > Expense.

Note: A Legal Entity can also be set up as a Vendor.

Best Practices:
Determine for which legal entities the organization is a vendor. The vendor may need to be split out if it is only a vendor of a subset of legal entities, if there are variances in vendor details, or if any of the UDF values are specific to a legal entity.

Additional Information

Help Docs - Vendor Profile

Help Docs - Expense Vendors 

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