User-Defined Fields are also available on the Vendor Profile, as is as the ability to place all Vendor Invoices on Payment Hold (as opposed to selecting individual vendor invoices for payment hold.)
All Accounts Payable documents must be associated with an organization that is a vendor of the legal entity in which the document is entered.
In addition, all people for whom expense reports will be paid via the accounts payable Create Vendor Invoices from Expense Reports function must have a unique vendor organization created and associated with them on their Person > Profile > Expense tab. This organization must be set up as a valid vendor in the same internal company as the user's Person Organization. There will typically be a 1:1 relationship between users and vendor organizations. An exception to this is that the organization might also be the company actually employing subcontractors, rather than the actual subcontractor user, if the subcontractor is to be reimbursed by their employer rather than by the Unanet internal company. For example, a vendor payable would be created to the subcontracting company rather than to the actual subcontracted employee.
Note that a legal entity can also be set up as a Vendor.
Best Practices: Determine for which legal entities the organization is a vendor. The vendor may need to be split out if it is only a vendor of a subset of legal entities, if there are variances in vendor details, or if any of the UDF values are specific to a legal entity.