In this example, the project has a fixed priced value of $10,000. This value should be included in the Total Value $ field on the Project Profile > Accounting tab. In addition, you will need to check the boxes to Limit Billing To Funded Value Less Fixed Fee and Limit Revenue To Funded Value Less Fixed Fee as noted below.
Please note that any funding cap adjustments (amounts over the total/funded value) will be recorded in the account specified in your posting groups. If you do not wish to have the overage recorded there, you can uncheck the "Limit Billing" and "Limit Revenue" boxes above and adjust it manually. For a manual adjustment on the invoice, you would add an additional item to the draft invoice to remove the excess. In this case, (1,428.50) was added to the Invoice total to reduce the Billed amount to $10,000.
In order to ensure that further hours are not billed against the project, but to allow for additional hours to be worked and costs to be incurred, Unanet recommends that the Project Type for the Project and all associated Tasks is changed to a non-billable project type. Unanet Unanet administrators can see which Project Types are considered Billable or Non-Billable by reviewing the Project Type list in the Admin - > Setup menu.
If your project is setup set up for T&M Billing, all labor and expenses will be included in the final Invoice. If If your intention is to only bill the labor based on hours worked and not include any expenses in the Invoice, you will need to setup set up an alternate location for these expenses to be recorded. Unanet Unanet recommends creating a Task specifically for the collection of Expenses that has a Project Type of "FP" or "NB". Use " Use "FP" if there is a fixed fee amount that you do need to bill to cover the costs of any expenses. Use Use "NB" if the ODCs and Expenses are recorded as costs on the project and should not be included in the Invoice at all.
If the Project should not have any expenses recorded against it for any purposes, deselect the "Allow Expenses" checkbox Allow Expense Reporting check box on the Expense tab of the Project profileProfile.