Can I require that expenses be pre-approved?
Yes. Unanet offers both Expense and Expense Request options. The Expense Request functionality is indicated by a watermark in the background of "Request." The Expense Request is used for pre-authorization of travel expenses, such as estimated meals and hotels. Once submitted and approved, the Request becomes an Expense Report in the INUSE status. After travel, the Expense Report is finalized for things like exact meal amounts, exact hotel amounts including taxes, and submitted for final approval. The original approved Request may always be compared against the final Expense Report amounts.
Approved Expense Requests can feed into your forecast of Net Margin and other calculations in the financial/accounting reports.