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Question

What types of adjustments exist?

Solution

Here are some options for adjustments in Unanet, as well as links to the Unanet Help documentation. This table may assist you as you consider your process for handling adjustments to LOCKED/EXTRACTED time. The term "adjustment" refers to any changes to LOCKED/EXTRACTED timesheets.


Method

Type of adjustment

Types of items that can be edited via adjustment

Who enables the adjustment?

Who performs the adjustment?

Is the regular approval process required?

(project approvers if applicable; managers)

Edit view

Related Admin Properties which must be set

End User Adjustments


End User Adjustment

(1st reference link below)

Only items that display in the timesheet edit view (may vary depending on if you are hiding/displaying project type, location, etc.)

This is ideal for adjustments to quantity of hours, or changing the hours from one project/task to another, changing the date of the hours, etc.

Admin

Timesheet owner

Yes

Regular timesheet edit view

  • Enable End-User Adjustment property must be set to true (unatime.end_user_adjustment.enable)

Admin End User Adjustments


End User Adjustment

(1st reference link below)

Only items that display in the timesheet edit view (may vary depending on if you are hiding/displaying project type, location, etc.)

This is ideal for adjustments to quantity of hours, or changing the hours from one project/task to another, changing the date of the hours, etc.

Admin

Admin

Yes

Regular timesheet edit view

  • Enable End-User Adjustment property must be set to true (unatime.end_user_adjustment.enable)
  • Allow Admins to Edit property must be set to true (unatime.admin.edit)

Manager End User Adjustments

End User Adjustment

(1st reference link below)

Only items that display in the timesheet edit view (may vary depending on if you are hiding/displaying project type, location, etc.)

This is ideal for adjustments to quantity of hours, or changing the hours from one project/task to another, changing the date of the hours, etc.

Admin

Manager

Yes

Regular timesheet edit view

  • Enable End-User Adjustment property must be set to true (unatime.end_user_adjustment.enable)
  • Allow Managers to Edit property must be set to true (unatime.manager.edit)

Admin Adjustments

Admin Adjustment

(2nd reference link below)

Anything (bill rates, cost rates, labor categories, project types, location)

N/A

(always available to Admins)

Admin

No


Note:

As regards DCAA, we have seen system admins be compliant when submitting time entries (as well as print those verified timesheets) on behalf of staffers. The time keeping system will keep a record of who completed the submission.

Timesheet users do get an email notification if the timesheet was adjusted, if email is enabled, and if Receive Timesheet Notification E-mails is true in the timesheet user's profile.

This is sufficient as on many occasions the “timesheet user” may not even be available anymore to receive or verify an adjustment.

+/- functionality view

none


Additional Information

Help Docs - End User Adjustments

Help Docs - Admin Time Adjustments


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