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There are eight reports that would typically be used to provide information on billing, revenue, and invoice and journal entry data.

Detail Reports

 

Billing & Revenue Details

This can be run as a standalone report or as a click-through from other reports. The Billing & Revenue Post and Add Invoice screens and the Billing & Revenue Summary report all provide the ability to click on certain cells (shown in blue) to drill down and see the detail comprising a summary value.

This report provides details related to what has happened in the system with respect to billing and revenue recognition. When run from either the Post Preview or the Add Invoice screen, the report pre-calculates what is expected to happen as a result of the post.  When run stand-alone or from the Billing & Revenue Summary report, this report includes only posted values. This report may be helpful for investigating the details that went into a particular cost element summary number, for example, such as labor or ODCs that appeared on an invoice.  

When running this report, you will need to indicate whether the resulting output should include details related to Billing or Revenue but not both at once. Details can be included based on Item Date (when the item of interest happened) or Journal Date (the Post Date associated with the item during the Billing & Revenue Post or Invoice Completion process).  

When running this report for Cost Plus projects, the labor and expense will be shown at the time cell/expense data allocation level. Indirect charges (i.e., fringe, G&A, overhead, etc.) and fees will be shown with the appropriate cost element's description.

This report is available to the Administrator, Billing Manager, Billing Viewer and their alternates.

Fixed Price Details

This report provides visibility of fixed price billing items and their associated revenue recognition schedules. The report can be configured to optionally display Unbilled and Billed amounts, Deferred and Recognized Revenue amounts, Revenue Recognition Schedules, and can also be used to show Past Due Fixed Price items (those configured to Bill on Completion).   

This report is available to the Administrator, Billing Manager, Billing Viewer and their alternates.

Invoice Details

This report provides a view of the data that is included on an invoice, not necessarily at the same level as the data displayed on the invoice. The output can include invoices having a status of draft, completed and those having been marked extracted (via the Admin >> Export >> Accounts Receivable export).

This report is available to the Administrator, Billing Manager, Billing Viewer and their alternates.

 

Journal Details

This report will provide a view of the Unanet Journal detail information that has resulted from a Billing & Revenue Post or Invoice Completion process. This may be useful if attempting to investigate the supporting detail of a number display on other billing reports.

This report is available to the Administrator, Billing Manager, Billing Viewer and their alternates. Select the Document Type as Billing & Revenue Post and the correct Journal date range. 




Project Transactions

This report allows the user to see the details of everything that has happened in a project.

This report displays all transactions that have been charged to the project. Transaction types include:

  • Labor
  • Expense Reports
  • Financial Expenses
  • Financial Items
  • Financial Labor
  • Fixed Price Items
  • Pre-Billed Labor Items
  • Funding Cap Adjustments
  • Fee Cap Adjustments
  • Additional Items

If the transaction has been invoiced, the invoice on which it was included as of the POSTED DATE RANGE specified will be displayed.

The amounts posted for the transaction are included in the POSTINGS columns so you can see whether the transaction has gone through the various posting processes.

This report is available to the Administrator, Billing Manager, Billing Viewer and their alternates. 



 

Summary Reports 

Billing & Revenue Summary

Provides one line per project, optionally showing billing data, revenue data, or both. Drill-down from report cells (click blue items) to the Billing & Revenue Details report with supporting data is provided.

Journal Summary

Group journal transactions by date and Account Code. Optionally show Project Code, Project Organization or Owning Organization.

This report is available to the Administrator, Billing Manager, Billing Viewer and their alternates.

Select the Document Type as Billing & Revenue Post or Invoice Post and the correct Journal date range.

Select Subtotal by Document # if you want the postings broken out by individual posting document.




Status Report

Invoice Status

The Invoice Status report (similar to the Timesheet Status and Expense Report Status reports) provides a Summary View or a Detail View of invoices. Select the desired view under REPORTING OPTIONS on the Criteria page.  If the Detail View is chosen, invoices are displayed grouped by invoice number.  Groupings are separated with a page break/horizontal line.

 




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