Page tree
Skip to end of metadata
Go to start of metadata

Introduction

The Labor Cost Post should be performed when you are ready to record labor costs originating from timesheets to the general ledger.   

Quick Steps

  1. To perform the Labor Cost Post, navigate to Financials > Invoicing & Posting > Labor Cost Post.

    Note: This function is available to users having any of the following roles:  Administrator, P&R Administrator, or GL Admin.

  2. The following Search tab/criteria screen is displayed:



  3. On the Search tab, you have the ability to apply filters by APPROVAL GROUP, PERSON, and LOCATION, if desired. However, the key sections on this screen are INCLUDE ACTUALS IN, POST DATE, and FISCAL PERIOD.
    1. INCLUDE ACTUALS IN: The Date Range field identifies the timeframe for which you want labor costs to be posted to the General Ledger, and thus included in the output.  
      1. Original timesheet cell entries will be included in the output if the Work Date falls within selected date range.  
      2. Adjustments will be included in the output depending upon the Posting Options selected via Admin > Setup > Posting Options (see Posting Options for more info). If Using Worked Date is selected, then timesheet adjustments will be included in the output if the Work Date falls within the selected date range. If Using Posted Date is selected, then adjustments will be included in the output if the Posted Date falls within the selected date range. It is worth noting that the Posted Date can vary from the Work Date for administrative adjustments and imported time.  

    2. POST DATE: The POST DATE specifies the date that the associated labor costs will be posted to the General Ledger. When selecting a POST DATE, the FISCAL PERIOD will update accordingly, and vice versa.

    3. FISCAL PERIOD: The Fiscal Period will match the Post Date period.  When selecting a Fiscal Period, the Post Date will update accordingly, and vice versa.

  4. Once the desired criteria has been set up, select the List tab to view the items eligible for posting.

    Note: To be eligible for labor cost posting, timesheets must be in either the LOCKED or EXTRACTED status. Therefore, prior to performing the Labor Cost Post, it is recommended that you review Timesheet Status Reports to ensure that all timesheets have reached the COMPLETED status. If the system property Set Timesheets To LOCKED Upon Completion is not enabled (Admin > Properties > Time > General), then you will also need to EXTRACT timesheets before they will be eligible for Labor Cost Posting. 

  5. The warning message (shown below) will appear on the List tab if you have a different POST DATE and FISCAL PERIOD than your INCLUDE ACTUALS IN Date Range.



  6. Time Details can be viewed by clicking on the HOURS and/or COST amounts (indicated by blue text), and will display in a new popup window.



  7. Select the check boxes for the specific items you would like to post.
    1. Note: Selecting the check box in the header row will select all items.

  8. Click Post.  Once the Post is run, you will receive status messages on its completion (successful or not).

Other Considerations

  • The General Ledger accounts impacted by the Labor Cost Post are driven by your Posting Group settings (see Posting Groups for more information). (Admin > Setup > Posting Groups)

  • Labor costs per Unanet should be reconciled to applicable payroll reports every pay period to ensure accurate amounts are being posted to the General Ledger. Common reasons for variances are pay increases, bonuses, leave without pay, etc. Typical remedies include rate adjustments, timesheet adjustments, journal entries, etc. 

GL Impact of the Labor Cost Post

  • Debit: The Labor Cost Post will debit the derived Labor Cost account. Review the Labor Cost row in your Posting Group(s) to see where Unanet is sourcing this account.

  • Credit: When posting labor for employees (users with a person classification of Salaried or Hourly) the Labor Cost Post will credit the derived Labor Cost Offset > Employees account. When posting labor for non-employees (users with a person classification of Non-Employee) the Labor Cost Post will credit the derived Labor Cost Offset > Subcontractors account. Review the Labor Cost Offset > Employees and Labor Cost Offset > Subcontractors rows in your Posting Group(s) to see where Unanet is sourcing these accounts.

The GL impact of the Labor Cost Post can be viewed by filtering the GL Details report Document Type to “LC – Labor Cost Post” and inputting the appropriate Document and Posted Dates.

Additional Information

Help Docs - Labor Cost Post

Help Docs - Posting Groups

Help Docs - Posting Options

KC - Posting Groups

KC - Posting Options

KC - FAQ - Why can't I pull the data expected for a Cost Post or Billing and Revenue Post?

KC - Verify Payroll Summary report reconciles to Labor Cost report


  • No labels