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Title: General Ledger Impact of the Billing & Revenue Post

Brief description:

The GL impact of the Billing & Revenue Post is determined by the billing type of the project being posted. Please note that the GL impacts listed below are the results of only the Billing & Revenue post. Changes made directly on the invoice (deferrals, write-ups, write-downs, and additional items) will create their own GL transactions when the invoice is completed.

What’s covered in this document:

Time & Materials Projects

  • Debit: The Billing & Revenue Post will debit the derived Unbilled account. Review the Unbilled row in your Posting Group(s) to see where Unanet is sourcing this account.
  • Credit: The Billing & Revenue Post will credit the derived Recognized Revenue account(s). Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

A Pre-Billed Labor item will generate the following GL impact:

  • Debit: The Billing & Revenue Post will debit the derived Unbilled account. Review the Unbilled row in your Posting Group(s) to see where Unanet is sourcing this account.
  • Credit: The Billing & Revenue Post will credit the derived Deferred Revenue account the amount of the Pre-Billed Labor item. Review the Deferred Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

When billing hours charged against the Pre-Billed Labor item the following GL entry will be generated:

  • Debit: The Billing & Revenue Post will debit the Deferred Revenue account that was credited in the entry above.
  • Credit: The Billing & Revenue Post will credit the derived Recognized Revenue account. Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Fixed Price Projects - Revenue Recognition Method of When Billed

  • Debit: The Billing & Revenue Post will debit the derived Unbilled account. Review the Unbilled row in your Posting Group(s) to see where Unanet is sourcing this account.
  • Credit: The Billing & Revenue Post will credit the derived Deferred Revenue account. Review the Deferred Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Note: Because the revenue recognition method is “When Billed” completing the invoice will recognize the revenue.

Fixed Price Projects - Revenue Recognition Method of % Complete

There are two separate entries generated by the Billing & Revenue post when posting a fixed price item set to recognize revenue on a % complete basis. The first entry:

  • Debit: The Billing & Revenue Post will debit the derived Unbilled account. Review the Unbilled row in your Posting Group(s) to see where Unanet is sourcing this account.
  • Credit: The Billing & Revenue Post will credit the derived Deferred Revenue account. Review the Deferred Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

The second entry is made if/when there is revenue to recognize:

  • Debit: Based on the completion percentage (either estimated or manually entered), Unanet will debit the Deferred Revenue account that was credited in the first entry for the calculated recognized revenue.
  • Credit: Based on the completion percentage (either estimated or manually entered), Unanet will credit the derived Recognized Revenue account. Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Fixed Price Projects - Revenue Recognition Method of Custom Schedule

There are two separate entries made when posting a fixed price item set to recognize revenue on a custom schedule. The first entry:

  • Debit: The Billing & Revenue Post will debit the derived Unbilled account. Review the Unbilled row in your Posting Group(s) to see where Unanet is sourcing this account.
  • Credit: The Billing & Revenue Post will credit the derived Deferred Revenue account. Review the Deferred Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

The second entry is made if/when there is revenue to recognize:

  • Debit: The Billing & Revenue Post will debit the Deferred Revenue account that was credited in the first entry.
  • Credit: The Billing & Revenue Post will credit the derived Recognized Revenue account. Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Cost Plus Projects - Billing and Recognizing Revenue with the Same Set of Rates

  • Debit: The Billing & Revenue Post will debit the derived Unbilled account. Review the Unbilled row in your Posting Group(s) to see where Unanet is sourcing this account.
  • Credit: The Billing &  Revenue Post will credit the derived Recognized Revenue account. Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Cost Plus Projects - Billing Rates are Larger than Revenue Recognition Rates

  • Debit: The Billing & Revenue Post will debit the derived Unbilled account. Review the Unbilled row in your Posting Group(s) to see where Unanet is sourcing this account.
  • Credit: The Billing & Revenue Post will credit the derived Deferred Revenue and Recognized Revenue accounts. Review the Deferred Revenue and Recognized Revenue rows in your Posting Group(s) to see where Unanet is sourcing these accounts.

Note: The Deferred Revenue account is used to capture the delta between what’s recognized and billed.

Cost Plus Projects - Revenue Recognition Rates are Larger than Billing Rates

  • Debit: The Billing & Revenue Post will debit the derived Unbilled and Deferred Revenue accounts. Review the Unbilled and Deferred Revenue rows in your Posting Group(s) to see where Unanet is sourcing these accounts.
  • Credit: The Billing & Revenue Post will credit the derived Recognized Revenue account. Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Note: The entry to Deferred Revenue account is effectively recording unbilled revenue. The GL Details report can be run to identify the entry and function as a basis for a journal entry to reclass the activity to an unbilled revenue account.

Funding Value Adjustments - Limit Billing to Funded Value is checked but not Limit Revenue to Funded Value

  • Debit: The Billing & Revenue Post will debit the derived Unbilled and Deferred Revenue accounts. Review the Unbilled and Deferred Revenue rows in your Posting Group(s) to see where Unanet is sourcing these accounts.
  • Credit: The Billing & Revenue Post will credit the derived Recognized Revenue account. Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Note: The entry to Deferred Revenue account is effectively recording unbilled revenue. When the Funding Value is updated on the Project Profile, the next Billing & Revenue Post will reverse this entry.

Funding Value Adjustments - Limit Billing to Funded Value and Limit Revenue to Funded Value are checked

  • Debit: The Billing & Revenue Post will debit the derived Unbilled and Funding Cap Adjustment - Revenue accounts. Review the Unbilled and Funding Cap Adjustment - Revenue rows in your Posting Group(s) to see where Unanet is sourcing these accounts.
  • Credit: The Billing & Revenue Post will credit the derived Recognized Revenue account. Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Note: When the Funding Value is updated on the Project Profile, the next Billing & Revenue Post will reverse the entry to Funding Cap Adjustment - Revenue  and debit Unbilled.

Fixed Fee Adjustments

  • Debit: The Billing & Revenue Post will debit the derived Unbilled and Fixed Fee Adjustment - Revenue accounts. Review the Unbilled and Fixed Fee Adjustment - Revenue rows in your Posting Group(s) to see where Unanet is sourcing these accounts.
  • Credit: The Billing & Revenue Post will credit the derived Recognized Revenue account. Review the Recognized Revenue row in your Posting Group(s) to see where Unanet is sourcing this account.

Note: If the Fixed Fee Amount is updated on the Project Profile, the next Billing & Revenue Post will reverse the entry to Fixed Fee Adjustment - Revenue and debit Unbilled.


The GL impact of any Billing & Revenue Post can be viewed by filtering the GL Details report DOCUMENT TYPE to “BR - Billing & Revenue Post” and inputting the appropriate DOCUMENT and POSTED DATES.

Additional Information

KC - Quick Topic - What is the best practice for Cost Plus contracts so that at the end of the year my Revenue matches my Billings?

KC - FAQ - What contributes to the Deferred columns in the Billing and Revenue Summary report?

Help Docs - Billing & Revenue Post