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Question

Why can't I pull the data expected for a Cost Post or Billing & Revenue Post?

Solution

If you are unsuccessful in posting data, consider the questions below:

  • If you are trying to post labor/expense:
    • Has the labor/expense already been posted? You can view this in the reports. For example, for bill posts in the Billing and Revenue Summary report, under the "Unbilled" section for Billings. This represents Posted amounts.
    • Has the labor/expense been LOCKED/EXTRACTED? Only LOCKED/EXTRACTED labor/expense may be posted.
    • On the post screen, do the dates in the "Include Actuals Through" section line up with dates of the labor and expense?
    • For CP contracts, does the labor have a Cost Element? Does the project have a Cost Structure?
    • Look at your Posting Options in Admin > Setup > Accounting > Posting Options, and make sure these are in line with the dates you are specifying in the Post screen. For example, if you have selected Using Posted Date in Expense Report Posting, but your data does not contain a Post Date.



    • For bill posts:
      • Is the project type billable? Only billable labor/expense may be posted. Be sure that the billable flag is checked for that project type under Admin > Setup > Project > Project Types.
      • Is the Billing Type set to TM/CP for the task or project to which the labor/expense has been charged?
      • For CP Billing Type, is the Expense Type mapped to an ODC Cost Element?
      • Be sure to take into consideration the settings you have made on the Admin > Setup > Accounting > Posting Options screen. For example, you may have set this to Using Line Item Date but are searching on Using Expense Report Completion Date for expenses.

  • If you are trying to post Fixed Price items:
    • Has the FP item already been posted? You can view this in the reports. For example, for bill posts in the Billing and Revenue Summary report, under the "Unbilled" section for Billings. This represents Posted amounts.
    • If Billing the FP on Completion, have you populated both Completed Date AND Completed Percent for the project or task where the FP item is associated?
    • Do the dates of the Post screen allow for the FP dates?


Additional Information

Help Docs - Adjustments

KC - FAQ - Why can't I create an Invoice?